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Before a funding application can be submitted to a funder, it will need to be approved internally and institutional authorisation given for internal finance and compliance checks.
Understanding the internal approval process
Give yourself enough time
The host department and then UCL need to approve the costing included in your application and this usually takes time.
Contact your departmental manager,听financial manager,听officer or administrator early in the process to discuss whether there are internal deadlines for departmental approval.
The final approval is done by UCL Award Services and usually takes 5 working days.
Make sure you submit your application time for UCL to approve your proposal before the call听deadline.
Submitting an application or project for approval
Learn more about the approval process on the Award听Services website.
- 听(see Stage 8 of Key Tasks: Applying for Funding)
Project costing and approval in Worktribe
To support the development of your budget/costing and to set up your project in Worktribe, contact your local departmental research or finance administrator.
You can find out more about how to cost and approve projects听in Worktribe on the Award Services website.
Funder听criteria and approval
Often grants are limited to geographical areas, types of organisation, and particular activities. Make sure you check the funder's criteria carefully.听
New funders not listed on Worktribe
If a partner or funder is unavailable for selection in Worktribe, complete the Worktribe Organisation Request Form with the organisation's detail.
Online submission systems
A growing number of funders require applications to be submitted using their online submission systems. To use these systems investigators must have created a registered account.
You can find out more about funder online submission systems on the Award Services website.
UCL internal selection process for limited calls
You must check if the funding scheme has an internal selection process before you apply.
You may need to听submit an internal expression of interest听and be approved before you can submit an application to the funder. For example, some funding calls limit the number of applications UCL can submit.
If this is the case, the UCL Research Coordination Offices (RCO) will run an internal selection process. Contact your Faculty RCO early to check or visit their website to view current internally managed calls听(UCL login required).
- RCO for Life and Medical Sciences (LMS)
- Bartlett, Engineering, and Mathematical & Physical Sciences (BEAMS) RCO
- Laws, Arts & Humanities, and Social & Historical Sciences (SLASH)/Institute of Education (IOE)听RCO
Award Services support
Award Services has a range of support staff available to support you through the Pre- and Post-Award processes, as well as contract and finance specialists.
Or听ask the Research Support Community of Practice听for advice.
Clinical research
For research involving the health and social care settings,听speak to the UCLH/UCL Joint Research Office (JRO) or Institue of Clinical Trials and Methodology before submitting a grant for clinical research.听
Check if your research study听requires an ethical review or a research governance review prior to the submission of a grant, or after a grant is submitted.听听
Innovation funding approval
Explore various听knowledge exchange funding schemes听via the UCL Innovation and Enterprise website for details about funding approval and who to contact for advice.
Ethical approval
When applying for funding and setting up a research project at 皇家华人 it is important to consider听whether your project requires ethical approval.听For guidance on ethical approvals听visit the听UCL Research Ethics听website.
Data Protection approval
You must register your research project with the Data Protection Office (DPO) before you start to collect any data. Find guidance for staff and postgraduate students to help you register your research听project听on the UCL Data Protection website.
Due diligence approval
Initial due diligence on overseas partners should be undertaken at the expression of interest/outline stage of an application and before applications are submitted.
All research applications with industry and with Low and Middle-Income Countries (LMIC) organisations are required to include confirmation, through Worktribe, that initial due diligence has been carried out.
For more information, visit the due diligence page on the听Research and Innovation Services听website.
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