皇家华人

It's important that your student record at 皇家华人 accurately reflects what you are studying and what point in your academic career you're at, as well as holding all your up to date contact information.

It's your responsibility to make sure that your personal details, such as your name and address, held on the UCL central record are correct. You can check and update your personal details via Portico.

The new Student Support Framework has been introduced and encompass many of the UCL support processes including, Extenuating Circumstances (ECs), Interruption of Studies (IoS) etc.

We offer help in the following Academic areas

Enrolment (new and continuing students)

You must complete your enrolment by a specific time each academic year or you will not be able to continue your studies, find out what you need to do and when you need to do it by.

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Enrolment for new students

If you are new to UCL, please find more information that will help you through the first time enrolment process.听

Enrolment for continuing students

To continue your studies in the new academic year you must re-enrol and check your details even if you have no fees to pay.

Please find full details on the re-enrolment process for continuing students.听

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Re-enrol online

• To continue your studies in the new academic year you must re-enrol and check your details even if you have no fees to pay.

• If you are registered on a modular or flexible method of study, you must re-enrol even if you do not intend to take any modules during the new academic session.

• To access online re-enrolment you must log in to听 and select听"Start your re-enrolment task" within the Enrolment and Study Details container on the Student Home Page.

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Failure to re-enrol

• You must complete your enrolment by a specific time each academic year. For autumn starters, this date falls at the end of October each year.

• If you fail to enrol before the deadline, your student record will be closed and you will no longer be registered as a student at 皇家华人

• If due to your circumstances you are unable to re-enrol before the deadline, you must make a case to UCL to reinstate your registration and to allow you to re-enrol late. Please find contact details for your programme administrator and reach them out听at your earliest opportunity - they will be able to advise you on what to do next.

Delayed Re-enrolment

If you have missed your re-enrolment deadline you will need to contact your programme directly for them to seek approval for your delayed re-enrolment. Please听find contact details for your听programme team.听

Recognition of听Prior Learning (RPL)

Have you got modules/credits you would like to bring into your study at IOE?

Recognition of prior learning (RPL)听is the overarching term for a process which allows students to apply for exemption from particular entry requirements, or from some parts of a Programme of Study, by recognition of their learning from previous experiences and achievements.

Please note, however, that RPL is likely to have an impact on your mode of attendance, fees, funding and听final award classification, so please make sure that听you are aware of any potential impact on your particular situation听and discuss your RPL application with your programme team. RPL needs to听 be applied for before you commence your study. For further information, please visit the听UCL Academic Regulations for RPL

Find听programme teams鈥櫶齝ontact details.听

Extenuating Circumstances

Please see this page on guidance for applying for an extension under Extenuating Circumstances.听

Please also see the Student Support Framework

Disclosure and Barring Service (DBS)听check

Some programmes at 皇家华人 require the satisfactory completion of a DBS check - formerly known as a Criminal Records Bureau (CRB) check.

This is a UK legal requirement for those in roles that involve regulated activity with children or vulnerable adults.

Please Note:

If you are already in receipt of a valid DBS, it might be accepted by your placement. However, this is at the discretion of each individual employer and you are advised to check with your placement provider prior to applying.

Apply for your Enhanced DBS

Authorised Absence听

Tier 4 students who are unable to attend lectures, seminars, tutorials and other teaching and learning events.

Please see UCL's Academic Manual for guidance on听Authorised Absence. Please fill the form and send it to your听Programme team.听

Request to change degree programme or modules

This guidance explains how to change the modules you have chosen and how to change your degree programme.听

Changes of degree programme or modules听are subject to availability and Faculty approval.

Should your Programme Leader agree to a change, your听Programme Administrator will pass on your request to the Faculty for final approval.

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Changing your programme/course

If a student wishes to transfer from one UCL degree programme to another, they must make a formal application. The usual deadline for change of degree programme during the academic session is the end of October each year (for students registering in September, with a later date for students registering in January) to be compatible with module selection deadlines, although later transfers may be possible, where the transfer does not affect module selections. Students should log in to their Portico account and complete the online application under the 'C2RS Home' menu. Students are strongly advised to discuss their plan with the departments involved before requesting a change of programme on Portico.

Further information:
Changing your degree programme or modules
Academic Manual Chapter 3, Section 6 Programme Transfers

Changing your modules

If a student wishes to make changes to their individual modules they will need to do so by the deadlines in the Key Dates section. Students should contact their Programme Administrator as soon as possible as all changes will need to be approved.

Further information:
Changing your degree programme or modules
Academic Manual Chapter 3, Section 2: Module Selection

Request to change your mode of attendance

Mode of attendance defines how your programme of study is studied. This could be full-time, part-time, modular-flexible or distance learning.听Where a programme is offered by UCL in more than one mode of attendance, it may be possible to change.

If your circumstances have changed and you are considering a change of mode of attendance, you should discuss this with your Personal Tutor or Programme Leader.听

Changes must be approved by the Departmental Tutor. Some changes must also be approved by the Faculty Tutor. Your programme team will be able to advise you further. Your programme team will submit your request to the faculty on your behalf.

Please see this link for further guidance on听Changes to Mode of Attendance.

Interruption of Studies

听Interruption of studies听process for taught students

Please also see Student Support Framework

听The Interruption of Studies system听includes:

• Support before, during and after your interruption
• An online form in Portico to make applying easier
• A meeting with your department to talk about your plans
• Default return dates of the start of term with no additional fees
• Your department can now approve a standard interruption
• You can apply for a deferral of any assessments or classes which might have been affected by Extenuating Circumstances in the period leading up to your interruption听听Flexible/ modular students can now interrupt in their final year of study.
• Flexible/ modular students can now interrupt in their final year of study.

Students take time out from their studies for a wide range of reasons. You might want to take up an internship or placement, take time out to travel, be planning to have children or be facing personal challenges which are making it hard to study. Whatever your situation, we are here to support you in making the right decision for you.听

Before you make your final decision, it is important to first discuss it with your Programme Team to make sure that the decision is the right one for you at the right time.听 It is also worth exploring the other support which UCL has to offer 鈥� you might find that you can continue your studies if we can put in place Reasonable Adjustments or Examination Adjustments for you. You can also apply for extensions and deferrals of both classes and assessments. Please find UCL guidance on Extenuating Circumstances process.

If you do decide to go ahead with your interruption it is worth remembering that while you are on an interruption of studies you will not be considered a student, this may have an impact on your student Oyster card or railcard, your student loan, your council tax exemptions, your visa etc.

Make sure that you read the regulations in the academic manual and also further information regarding the above

路 Interruptions for Taught Students

Applying to interrupt:

• Once you have decided to interrupt make sure that you read all the guidance on the above pages.
• Submit an and upload supporting evidence if needed.
• Your department will be notified of your application and contact you to arrange a meeting to talk about your plans. This could be on the phone, online or in person.
• Your department or faculty will let you know if your application is approved.

While you are completing your application

It is important that you attend classes and submit assignments while you apply for an interruption and wait for a decision. If you are ill or are having other difficulties which are affecting your attendance or performance, please make sure that you read the guidance on Extenuating Circumstances before your interruption applying for your interruption.

Please note that you will no longer be able to 鈥渂ackdate鈥� your interruption. However, if you 听have been affected by illness or other Extenuating Circumstances (EC) in the period leading up to your interruption.听 You are encouraged to submit an Extenuating Circumstances听 claim to cover that period. 听For example:

Your ability to attend classes and participate in seminars or laboratories might have been affected. You can apply for a 鈥榙eferral with tuition鈥� which will allow you to repeat some classes and take the assessment when you return. You may have already attended classes, but an illness or other circumstances meant that you could not do the assessment, or you did not perform at your best in the assessment. You can apply for a 鈥榙eferral without tuition鈥� so that you can re-do the assessment when you return to UCL.

To get a deferral with or without tuition, you must submit a separate Extenuating Circumstances Form and supporting evidence to EC panel (insert IOE EC link here). To qualify for Extenuating Circumstances, you need to meet certain criteria, so make sure you read the Grounds for Extenuating Circumstances before you apply. The EC form guides you through the information that you need to provide. There is a separate section for you to tell us about your Interruption of Study.

Submit your EC Form and evidence to your department (your student handbook or Moodle site should tell you where to submit this).

Categories:
There are different categories under which you can interrupt.

Category 1: Standard interruptions:

Category 1:	A first interruption of up to twelve months for a Full Time or Part Time student
Application Requires:	Complete an online Interruption Application
Approval Required:	Your department

Category 2: Interruptions requiring a higher level of approval:

Category 2a	A first interruption of more than twelve months but less than two years (please note that interruptions of more than two years are not possible)
Category 2b	A second period of interruption
Category 2c	An interruption of a Flexible student in their final year of registration
Category 2d	Any interruption requiring Repeat Tuition for Academic Reasons (e.g. group work, multi-term modules)
Application Requires:	Complete an online Interruption Application, including the following sections: Statement of Need Supporting Evidence
Approval Required:	Your department and your faculty

Please note that you will require evidence for a category 2 interruption. As well as a statement of need.

What is a statement of need?

For Category 2 applications, you must complete the 鈥楽tatement of Need鈥� section of the online Interruption Application, and upload supporting documents. Depending on your circumstances, this might include things like:

For maternity, paternity, parental or adoption leave: information about your anticipated due date or adoption date; an indication of when you think you would like to interrupt and return Information about a long-term medical or mental health condition, disability or learning difficulty Evidence that you have been called to undertake military service in your home country Information about financial difficulties that might be making it hard for you to study Dates and locations of religious festivals or events which you plan to observe Information about caring responsibilities, for example, caring for a child or a vulnerable adult Information about problems in your home life that might be making it difficult for you to study

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Further information:

Interrupting or withdrawing from your studies
Academic Manual Chapter 3, Section 5: Interruption of Study

Withdrawing from a programme

Please read the听 on withdrawal from your programme before making an application.听
Once you have听discussed this with your department and made the decision to withdraw, you will need to formally apply for a withdrawal of study.

Applications must be made in advance of the effective date of change. Students should login to their听 and complete the online application under the 'C2RS Home' menu.

Once withdrawn, you cannot return to the programme of study.听Depending on when you withdraw, you may still be liable to pay a portion of your tuition fees.听

Find out more about your .

Withdrawal requests听for undergraduate and postgraduate students听

You must login to your听听and complete the online application under the 'C2RS Home' menu.

Withdrawal requests for postgraduate research students

Your supervisor must email the听UCL Research Degrees team听confirming the effective date and reason for withdrawal.

Further information:

Interrupting or withdrawing from your studies
Academic Manual Chapter 3, Section 8: Withdrawing from a programme

Change of Circumstances (CoC)

If a student makes a change to their programme or registration status during the course of the academic year,听for example, they interrupt their studies, change mode of attendance (MoA) or decide to apply to import credits from previous study (please see APL)听and they are in possession of a student loan, it is important that the Student Loans Company (SLC) is notified.听听A听CoC听will need to be processed by your Faculty.听听The听CoC听can not听be processed until the student record has been updated by the听university听student records department.听Once this has been completed the student casework team will process your听CoC听and notify the SLC of the change to programme.听听The SLC will then update their records and the student loan will either be 鈥榝rozen鈥� in the case of an听interruption, or听withdrawn in some cases of change to听MoA听or APL. In the case of interruptions, another听CoC听will be processed when the student returns from their interruption and the student loan will continue.听

It is important to note that if you are registered as a full-time or part-time student and you interrupt or withdraw听as follows you听may owe听fees:听within 2 weeks of term 1, you will not incur any fees听

• After the first 2 weeks but within term 1, you will be charged 25% of the full fee听
• In term 2 you will be charged 50% of the full fee听
• In term 3 you will be charged 100% of the full fee听

Postgraduate Taught or Research 听students

• Fees are charged听on a daily basis听for the period enrolled in each academic year.听If you interrupt or withdraw听within 2 weeks of term 1, you will not incur any fees听

For queries regarding payment of fees, please contact听fees@ucl.ac.uk听听

If you have any questions about the听CoC听process, please email听ioe-studentcasework@ucl.ac.uk听

Certificate

Upon completion of your degree and conferral of your award, you will receive a degree certificate and official transcripts.

Find more relevant information听about your听certificate.听听

Transcript

A transcript is an official document containing a full record of your confirmed academic results and can be used for third party verification purposes.

Find out more information听on how to request听your transcript.听

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Quick video guides

Watch the short videos to find out more about returning to study, interrupting, delayed re-enrolment and changing your mode of attendance.听
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Return to Study

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Interruption of Study

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Delayed Re-enrolment

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Mode of Attendance听